Paycheck

To send payslips to SwissSalary Direct, a wage must be accounted for, non-posted or posted. We recommend putting online only non-posted or posted pay processes.

 

Open the corresponding pay process. Click Payslip and fill in the following two fields:

 

Field name

Description / Example

Direct delivery

 

By checking this box, you determine that the payslips should be provided to the employees in SwissSalary Direct.

Directly visible from

You can define the time when the employee can see payslips in SwissSalary Direct. As of this date, the employee will also receive email notifications about new documents made ready.

Direct no email notification

Email notification to employees can generally be switched off in SwissSalary Direct settings (field ‘No email notification’). This is useful, for example, when several documents are sent one after the other, but the employee is only notified once by email.

 

We have now created the possibility to control this for each document type with document types ‘Payslip’, ‘Salary certificate’ and ‘Report card’ for File ZIP archive import as well as for sending of documents in general. In addition to the existing options ‘Direct delivery’, ‘Directly visible from’, you will now also find another option ‘No direct email notification’. If this option is switched off, employees will be informed via email as before.

 

By clicking Preview or Print, the documents are prepared and sent. It is relevant what is kept in settings (sending to all employees or sending to registered employees).

 

Following the electronic delivery, all payslips are displayed for non-registered employees and can now be printed and sent physically. SwissSalary keeps record of employees registered in SwissSalary Direct (see the “SwissSalary Direct rollout date” field on the Personnel list).

 

Note:

Until an employee registers in the SwissSalary Direct, the payslip is created for printing as before. Certain text with the link and personal registration code is printed on the physical payslip automatically. For example, the following text may be displayed:

 

Your registration code is 1234-56E8-9AB2-345Z.

You can register at example.swisssalarydirect.ch using this code.

 

This text will only be displayed on the payslip until the employee registers for SwissSalary Direct.