Paycheck

To send Paycheck in SwissSalary Direct, a payroll run must be open, processed, unposted, or posted. We recommend posting only unposted or posted payroll runs online.

 

Go to the relevant payroll run. Click on “Paycheck” and fill out the following two fields:

 

Field Name

Description / Example

Direct Delivery

 

By checking this box, you specify that employee Paycheck should be made available on SwissSalary Direct.

 

 

Direct visible from

Here, you can specify when Paycheck will be available to the employee on SwissSalary Direct. On this date, the employee will also receive an email notification that a new document is available.

 

Direct no Email Notification

In the SwissSalary Direct setup, email notifications to employees can be disabled entirely (the “No Email Notification” field). This is useful, for example, when multiple documents are sent in succession, but the employee should only be notified via email once.

 

For the document types “Paycheck,” “Salary Certificate,” and “Reporting Card,” we’ve added the ability to control this setting on a per-document-type basis—both for the ZIP Archive Import feature and for general document distribution. In addition to the existing options “Direct Delivery” and “Direct Visible From,” you’ll now find the option “Direct: No Email Notification.” If this option is disabled, employees will continue to be notified via email as before.

 

Clicking “Preview” or “Print” prepares and sends the documents. The settings configured in the system determine how the documents are sent (to all employees or to registered employees).

 

After electronic distribution, all Paycheck for unregistered employees are displayed and can now be printed and mailed. SwissSalary knows which employees are registered in SwissSalary Direct (see the “SwissSalary Direct Rollout Date” field on the employee list).

 

Note:

Until an employee registers with SwissSalary Direct, the Paycheck will continue to be generated for printing as before. The defined text, including the link and the personal registration code, is automatically printed on the physical Paycheck. For example, the following text may appear:

 

Your registration code is 1234-56E8-9AB2-345Z.

You can use this code to register at example.swisssalarydirect.ch.

 

This text will only appear on the pay stub until the employee has registered for SwissSalary Direct.