Introduction

You can close both positive and negative hourly balances. You can also define a positive limit so that only the values exceeding this limit are reduced. The value defined as the limit is therefore retained for the employee as a positive hourly balance. If there is no limit, the hourly balances are set to 0.

You have the opportunity to close definitely the balances below by U31.12.xx (deadline):

❑Vacation

❑Overtime

❑Ordered overtime (rarely used)

❑Voluntary Overtime (rarely used)

❑Compensation time

❑Flexible working hours

❑Working time

❑Night Work

❑Allocated time

❑Actual time

We recommend closing the balances of Work Hours, Target Time and Actual Time (Working Time Calendar) by the end of the year, so that these balances return to ZERO as of January 1 of the new year.

If the holiday, overtime and flexitime credits, etc. of your employees expire on December, 31, you can also close these balances (rarely used). Of course, filter criteria are also available further (e.g., individual employees only, payroll area ‘MW’ (monthly wage) only, etc.). If negative balances are to be deleted, it can also be done automatically via this process.

IMPORTANT NOTES:

❑The pay process can be started only at the time when all the pay processes of all payroll areas were definitely posted for December! (Please also check that the FIBU/BBA/Project journals are posted!)

❑The balances of the employees laid-off and locked during the year will also be netted!