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Salary certificate can be initiated directly in the Employee card -> Salary certificate.
Salary certificate are basically provided for employees.
Some cantons also require employers to send a copy of the Salary certificate directly to the cantonal tax administration.
These cantons can receive wage statements electronically via ELM. You can send them via wage reporting. Delivery is automatically only made to the cantons for which employers have to submit the Salary certificate directly.
For the automatic loading of Salary certificate (scanning), cantonal tax administrations require the encrypted 2-D bar code. The program library for the proof printing of the 2D bar code on the wage statement is made simultaneously with the installation of the ELM Transmitter 4.0.
Tip:
When Salary certificate are transmitted with ELM, an error may appear in the status even though the file was successfully submitted to the tax authorities.
This can happen, for example, if an employee has settled wage data in the year of reporting (2021), but there was no cash flow and therefore no Salary certificate would be created (no wage = no wage statement).
The XML response file can be exported via the ELM support files and opened in a browser or with the editor to check which cantons were submitted or which canton triggered the error. However, there is no need for action after transmission; the cantons to be transmitted were correctly provided.
from/to
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The end date is automatically suggested to you (the current year).
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Language
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The Salary certificate can be printed out in German/French/Italian or German/French/English
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Gross Salary to Recompute
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We recommend that you ALWAYS check this box. The system therefore recalculates gross wage. It may happen that you have adjusted wage data during the year (for example, wage type obligations).
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Archive
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Salary certificate can be archived in DocuWare.
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Document Date
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The document date is printed next to place and date
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Direct Delivery
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It is enabled here that the document is sent to SwissSalary Direct..
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Direct visible from
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You can define the time when the employee can see the document in SwissSalary Direct. As of this date, the employee will also receive email notifications about new documents made ready.
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Direct no email notification
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Email notification to employees can generally be switched off in SwissSalary Direct settings (field ‘No email notification’). This is useful, for example, when several documents are sent one after the other, but the employee is only notified once by email.
We have now created the possibility to control this for each document type with document types ‘Payslip’, ‘Salary certificate’ and ‘Report card’ for File ZIP archive import as well as for sending of documents in general. In addition to the existing options ‘Direct delivery’, ‘Directly visible from’, you will now also find another option ‘No direct email notification’. If this option is switched off, employees will be informed via email as before.
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Explanations
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If you are looking for more information about wage statement, you will be redirected to the Tax Conference website.
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