Approval

Using the approval process, the Create payment file and Post payroll processes can be approved by a supervisor or another user. As soon as the approval process is activated, you can continue creating and canceling pay processes as a user, but you cannot create a payment file or post wages until another user approves the pay process.

It is activated in Payroll Setup -> tab General -> Approval Process field (set to activated). You will see the “Approval” button in the Pay Process list in the ribbon. Once you have created a pay process, any second user (e.g., supervisor) can approve it for payment. After confirmation, the payment file can be created and then the Payroll can be posted. This process is documented in the payroll journal in columns Approved, Date of Approval and Approved by.

Note

The user that creates the pay process cannot release it oneself.