Calculation and Disbursement with Payment by Installments for November

This option is only applicable for companies that settle using Payment by Installments method. In addition, it only makes sense for employees paid monthly.

The pay process for October must be settled and posted.

Any corrections made in the monthly salary in December, resignations or reports made after this calculation will not be taken into account. It is advisable to initiate a disbursement with the pay process for December to take all differences into account.

The procedure for the payment of the 13th Payday already with the Payment by Installments for November is as follows:

Open the required Payroll journal.

The Calculation of 13th/14th Payday function can be found under Navigate / Report.

•Choose whether you want to calculate the 13th or the 14th Payday. Both values can also be calculated in a single work step.

•For the settlement dates, set the filter to the current calendar year from January 1 until December 31.

•Answer the question whether the current salary should be taken into account with Yes and set the date filter to November 1 – November 30.

•Set the number of months to 2. This way, the calculated value is projected for the current month of November and also taken into account for December. In addition, the processed salary items incl. any disbursements of the 13th Payday are taken into account.

•If required, set filters for individual employees or directly calculate the 13th Payday for all employees.

•The amounts of the 13th Payday are now listed in the Payroll journal. They are calculated based on the current salary types settings. The % value stored in the refunding of absences is calculated based on the total amount of the adjusted salary types currently subject to a compulsory amount for the 13th Payday.

Are the calculated amounts correct? If they do not match the expected amounts, do not manually change the amount. We recommend that you find the source of the difference. Prior to adjusting the settings, delete the journal rows. To do this, check the salary type settings. For example, if you only want to pay 1/12 of the monthly salary as the 13th Payday, then only the Monthly Salary salary type and possibly even a Monthly Salary correction salary type may have the Obligation for the 13th MW box checked. The settings are based on the provisions that apply to you like GAV, OR or regulations. Please consult about them accordingly and configure the settings.

Once all adjustments have been made, recalculate the amounts again as described above. The latest settings will always be taken into account for disbursement obligations.

The deferred value is not adjusted. All differences between the provision amount and the amount disbursed should be cleared in the FIBU and BBA manually.

The changes have an effect on 13th Payday provisions of the new calendar year. The 13th Payday provisions and the disbursement at the end of the year will correspond to 1:1 next year, provided that no adjustments during the year are made.

Carry out further tests. Usual Payroll journal evaluation options are available for this purpose.

To pay the 13th Payday together with the down-payment for November, begin the pay process processing as usual with the calculation of the down-payment amount. The entries from the Payroll journal are taken into account for disbursement amount. The detailed settlement is then displayed to the employees on the payslip for November.