SwissSalary Budget Settings

FTE calculation

The FTE can be calculated in two different ways: by wage total or by percents by position.

•Wage total: The FTE calculation is based on the amounts paid out. This way, e.g. absences due to illness, military, etc. can be taken into account during FTE calculation.

Exemple 1

Monthly wage:        Fr.        8'800.00

Reduction due to absences (e.g. illness, accident, military, etc.)        Fr.        - 1'250.00

Amount paid        Fr.        7'550.00

FTE based on the wage total: Fr. 7'550.00: Fr. 8'800.00 = 0.86 FTE

Exemple 2

Hourly wage (23h x Fr. 23.86)        Fr.        1'598.60

Holiday pay 3.20% of Fr. 1'598.60        Fr.        51.15

Subtotal        Fr.        1649.75

Vacation pay 10.64% of Fr. 1'649.75        Fr.        170.10

Total        Fr.        1'819.85

Theoretic monthly wage as per Employee card ("Wage Rate Value" field) : Fr. 4'200.00

FTE based on the wage total: Fr. 1'819.85 : Fr. 4'200.00 = 0.43 FTE

Notes:

oIf an employee with a 100% employment, for example, is recruited or resigns in the middle of the month, 0.5 FTE will be calculated for this employee in this month

oYou can determine the wage types to be taken into account in the calculation of the wage total in the “Position index” field in each wage type.

•Percent by position: The FTE is determined based of the percents by position recorded in the Employee card.

ACTUAL wage items calculation

Wage items posted in SwissSalary can be transferred to SwissSalary Budget as ACTUAL items. You can choose to transfer them automatically or manually.

•Manually: The completed, posted pay processes must be transferred manually to the Budget ACTUAL items. You can find the pay processes to be transferred in Lists, Pay Processes to be Transferred. you can select one or more pay processes in this window and transfer them to the Budget module using the “Transfer pay process” function. For more information, see Chapter Transferring ACTUAL Items.

•Automatically during the accounting process: The Budget ACTUAL items are created using the “Wage accounting” process.

•Automatically during posting: The Budget ACTUAL items are created using the “Wage posting” process.

Notes:

•For all options mentioned above, Budget ACTUAL items are deleted if a pay process is canceled in the SwissSalary wage module.

•An already transmitted pay process can be transmitted again to Budget ACTUAL items at any time. For more information, see Chapter Pay Processes to be Transferred.

Vacancies number series

A number series that should be used when creating a new vacancy must selected here (see Chapter Vacancies)