Creating a Budget (accounting)

The prerequisite is that you have created a column layout in which you have defined a column in which manual entries can be made (Edit column layout, field “Editable”). This is the only way you can make manual entries in the budget scheme matrix. If you enter an annual budget and want to enter monthly values (e.g., monthly wage), make sure that you enter January of the budget year in the “Date filter” field (01.01.xx..31.01.xx).This way, the entered value (for example, CHF 5'000.00) is entered for each month until December of the corresponding year or until a possible date of resignation. You can enter budget wages in the column provided.

·        If an employee is only recruited during the budget year (for example, on 01.10.xx) and you enter the budget wage with the date filter for January, a message appears: Admission only on 01.10.xx. The value after October will be considered. The entered wage is not considered up to and including September. The budgeted wage will be taken into account for the respective employee starting from October.

·        In case of recruitments and resignations during the month, pro rata calculation is carried out according to the wage type settings (field “Admission/resignation calculation” in the “Function” tab in the wage type).

·        If you click the Assist button next to the entered value, the “Wage budget items” window opens. The changes in the input values are recorded here. If, for example, you first entered CHF 4'900.00 and then increase the value to CHF 5'000.00, a “Wage budget items” of CHF 100.00 will be created. This way you can understand the changes made.

 

You can calculate the budget then. To do this, the “Calculate budget” function is available in the action pane. You will see the following fields in the window that just opened:

Field name

Description / Example

Settle from

You can determine here the month you want to start budget settling from.

Note: We recommend always settling and budgeting for an entire calendar year. Only then upper and lower limits can be correctly determined (UVG and UVGZ, KTG, ALV and ALVZ).

Number of months

You can determine here the number of months you want to settle the budget for.

If the “Settle from” field contains 01.01.2018 and the “Number of months” field contains 12, the budget will be settled for the entire year of 2018.

Note: We recommend always settling and budgeting for one calendar year. Only then upper and lower limits can be correctly determined (UVG and UVGZ, KTG, ALV and ALVZ).

Structure name

You can choose here the budget structure you want to settle the budget for.

Budget version

You can determine here the version you want to settle the budget for.

 

By confirming with “OK”, you start the “Settle budget” process. Now, all costs defined for this view in the column layout (e.g., employer’s social security contributions, 13th monthly wage provisions, etc.) are calculated based on the budget wages entered. The budget is calculated for all rows of the selected budget structure and for the entire budget year. If values already exist in this budget, a message will follow indicating that items already exist and whether you want to replace them. If this query is answered with “Yes”, the existing items are deleted and recalculated.