Employee | Payroll list

Task #12494 | 5062.004

Up until now, the resignation date could be entered retrospectively in the Employee card and the resignation date was also written in the person’s Payroll list. If the resignation date was deleted or changed, it was not updated in the Payroll list.

We have improved this function. The new behavior is as follows:

•If the resignation date is entered retrospectively in the Employee card, the resignation date will also be entered during pay process in the Payroll list that corresponds to the resignation date period.
Example: If a resignation date of March 31, 2024 is entered in the Employee card in May 2024, the resignation date will be entered in the Payroll list for the pay process of March 2024.

•If the resignation date is changed retrospectively in the Employee card, the resignation date will be updated in the Payroll list.
Examples:

oIf a resignation date of March 31, 2024 is entered in the Employee card in May 2024, the resignation date will also be entered in the Payroll list for the March 2024 pay process.

oIf the resignation date is changed from March 31, 2024 to February 29, 2024, the resignation date will be deleted from the Payroll list for the March 2024 pay process and entered in the February 2024 pay process.

oIf the resignation date is changed from March 31, 2024 to March 16, 2024, the resignation date of March 31, 2024 in the pay process list for the March 2024 pay process will be updated to March 16, 2024.

•If the resignation date is deleted from the Employee card, it cannot be automatically recognized whether it is a re-recruitment or whether the resignation date is deleted because of incorrect input. In this case, a message “Are you recording a re-recruitment?” appears that must be confirmed with “Yes” or “No”.

oYes: The resignation date in the Payroll list will be changed.

oNo: The resignation date in the Payroll list will be deleted.
Tip: If “No” is incorrectly answered to this message, the deleted resignation date can be viewed in the employee’s history and re-entered in the Employee card.

•If the resignation date is changed in the Employee card in the future, the resignation date will be deleted from the pay process list. The future resignation date is saved in the pay process list during the pay process of the corresponding period via wage processing.

Important: If the resignation date is changed retrospectively, no subsequent calculations (e.g. 13th monthly salary) will be made. This function is used to ensure that the employment period is correctly output in year-end reports (wage statement, AHV wage statement, etc.) and reported via ELM. We would like to point out that, whenever possible, the recruitment and resignation dates are to be entered correctly in the Employee card before pay process processing. Retrospective resignation dates should only be entered in the Employee card in exceptional cases.